Safety and Travel
The U.S. State Department has issued a Level 2 Travel Advisory (Exercise Increased Caution) for the Cancun area. This is the same precaution level as most major cities in Western Europe, for example. Travelers should maintain a high level of situational awareness, avoid areas where illicit activities occur, and promptly depart from potentially dangerous situations. Click here to view the Mexico Travel Advisory for more information.
Please use the typical international travel precautions of not traveling alone after dark, only using legitimate taxi services, and remaining in well-lit pedestrian streets and tourist zones.
To avoid scammers at the Cancun International Airport, the LACFC team recommends using the transportation company provided on our website. We don’t recommend using taxis because taxi scams are becoming a bigger problem for customers arriving at the Cancun International Airport.
Note: The Cancun International Airport has 4 main terminals that are not withing walking distance to each other. If you booked your airport transportation, they will be waiting for you at the terminal where your flight arrives. If you have multiple people in your group that are landing in different terminals, please let your driver know which terminals your group members are landing in. For a list of terminals, please click here.
Yes, if you register as an in-person attendee, you may change your registration to virtual if you can no longer attend in person. In-person registrations may be converted to virtual attendance prior to April 1, 2023 with a refund provided reflecting the registration rate differential. However, after April 1, no refund of the rate difference can be provided. Virtual registrants may also switch to in-person attendance by paying the registration rate differential applicable at the date the switch occurs. Request for switching registrations must be submitted in writing via email to firstname.lastname@example.org.
When you first arrive at the Cancun Convention Center, you can pick up your badge first at the registration desk, which is location on the first floor of the convention center. Click here to view a map of the convention center. Here are the registration times:
Monday, May 15: 3:00 PM – 7:00 PM
Tuesday, May 16: 8:00 AM – 12:00 PM, 1:00 PM – 5:00 PM
Wednesday, May 17: 8:00 AM – 12:00 PM, 1:00 PM – 3:00 PM
Thursday, May 18: 8:00 AM – 10:00 AM
Conference registration includes access to all scientific and networking programs, including:
- Plenary sessions
- Concurrent oral sessions
- Poster sessions
- Social events
- Access to virtual presentations and meeting content for 180 days after the conference
Light appetizers will be offered during the Opening Networking Event (May 15) and the Tradeshow and Poster Networking Event (May 16). Light snacks and coffee will be provided during the morning and afternoon breaks.
Yes. Click here to view instructions for group registration.
Registration will remain open until the final day of the conference (May 18, 2023). Early registration rates end on April 1.
All cancellation requests received on or before March 1, 2023, will be issued a refund. No refunds will be given thereafter except in the event of extenuating circumstances, which the LACFC office will identify on a case-by-case basis. Requests for registration cancellation must be submitted in writing via email to email@example.com.
If you are not able to attend one or more sessions, LACFC will not prorate or refund any part of your registration fee. Substitute attendees will be permitted. Substitution requests must be in writing via email to firstname.lastname@example.org no later than 7 days prior to the event start.
If you register as an in-person attendee, you may change your registration to virtual if you can no longer attend in person. In-person registrations may be converted to virtual attendance prior to April 1, 2023 with a refund provided reflecting the registration rate differential. However, after April 1, no refund of the rate difference can be provided. Virtual registrants may also switch to in-person attendance by paying the registration rate differential applicable at the date the switch occurs. Request for switching registrations must be submitted in writing via email to email@example.com.
You can check your registration by signing into your account. Events that you signed up for are also listed on your emailed invoice.
For registration questions not answered here, please contact: firstname.lastname@example.org.
Hybrid Meeting Format
The LACFC will allow for participation and presentations by both in-person and virtual attendees. Each hybrid event has slightly different capabilities; here is an explanation of how the LACFC event will work for both in-person and virtual attendees and presenters.
Caveats: Due to bandwidth limitations at our venue, only in-person presentations at Plenary sessions and certain select symposia can be livestreamed out from Cancun for live viewing by virtual attendees. Likewise, only those selected sessions will have the capability to livestream in virtual presentations to in-person attendees at LACFC. Conference center bandwidth will also probably not support the playing of pre-recorded virtual presentations for in-person attendees during a session, but session organizers are welcome to organize “watch parties” of virtual presentations at other times or locations.
All presenters, whether in-person or virtual, will need to provide a pre-recorded version of their presentation 10 days prior to the start of the conference. These recordings will be available on demand for both in-person and virtual attendees to view for up to 180 days after the conference. Pre-recorded presentations will have asynchronous question-and-answer capability.
All presenters are being asked to provide a recorded version of their talk that will be available to all registrants. Live events, such as plenary sessions, will also be recorded and posted to the meeting website.