IN-PERSON ORAL PRESENTATION GUIDELINES:
Individuals giving their presentation in Cancun will need to submit two files via this link or via the link that was emailed to you. As a reminder, talks should be 15 min in length.
- Slide decks (PPTx files only) must be uploaded using this link by Monday, 10 May 2023. This is a hard deadline and required of all speakers. Updates to your slide deck can be on site. Presentations should be 15 minutes talk with 5 minute Q&A (20 minutes total), in English or Spanish presented from the podium in Cancun. (Presenters are asked to present visual content in Spanish or English to maximize content access to the audience; for example, if you feel more comfortable presenting in Spanish or Portuguese, please include presentation text in English).
- Video files are due no later than Monday, 10 May 2023. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in late March. There are multiple options for preparing video recordings of your talk, here are a few:
IN-PERSON POSTER PRESENTATION GUIDELINES:
Individuals giving their poster presentation in person will prepare both a printed poster for display in Cancun and will upload a PDF version in the speaker portal. Poster presenters may record an optional short video (under 3 minutes) describing their poster that will be available on-demand to all Congress participants. Please review the following information related to posting and attending your posters as well as information for uploading a pdf version and optional video for display on the virtual conference platform. Posters should be prepared in English.
In Person Poster Session
Posters should be prepared and printed with final dimensions under 80 cm (height) x 110 cm (width). Tacks will be provided in Cancun, but also consider bringing a few extras.
All posters should be hung on Tuesday, 16 May 2023 between 8:00 – 11:00 am at your assigned poster number. Poster presenters are expected to attend their poster during the Exhibit and Poster networking Event on Tuesday 16 May 2023 from 5:30 – 7:30 pm.
All posters will need to be removed from the poster hall between 1:00 – 2:00 pm on Wednesday 17 May. Posters remaining after the removal period will be taken down and recycled.
PDF and Optional Video files will be due no later than 10 May 2023. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in late July. There are multiple options for preparing video recordings of your talk, here are a few:
VIRTUAL PRESENTATIONS GUIDELINES:
Virtual presenters have the option of recording a presentation that is under 15 minutes (oral presentations) or uploading a poster and preparing a short video describing their work (poster presentation). Your presentation will be available on-demand to all conference participants via the conference portal.
Video and PDF files will be due no later than no later than 10 May 2023. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in late July. There are multiple options for preparing video recordings of your talk, here are a few::
- Zoom – Recording with Zoom Meeting App
- PowerPoint – you can record your talk in PowerPoint and export it as a MP4
- XCD Recording tool – this is an online tool in the speaker portal that allows you to directly record and save your Here is a video tutorial describing that process
All video files will have a closed captioning in English and Spanish on the Virtual Conference Platform. You may edit this transcript in the submission portal, but before editing please review this helpful tutorial. We encourage you to further consider the accessibility of your talk by reviewing suggestions on how to prepare an accessible presentation for diverse audiences, shared with us by our colleagues at The Wildlife Society and the Alaska AFS Chapter Diversity, Equity, and Inclusion Committee